Executive Assistant

The Executive Assistant will provide high-level administrative support to one or more members of the Executive staff and work with the Architecture team.


  1. Provides high-level administrative support and assistance to the Executive and/or other assigned leadership staff.

  2. Exercises frequent independent judgment within agreed-upon limits.

  3. Performs office duties including maintaining email accounts of the executive while maintaining the confidentiality and preparing monthly expense reports for executives via Expensify.

  4. Performs clerical and administrative tasks including drafting emails, letters, memos, reports, and other documents for senior staff while maintaining confidentiality.

  5. Receives incoming communication on behalf of the executive, reviews contents to determine importance, and summarizes and/or distributes contents to appropriate staff.

  6. Arranges travel and accommodations for executives.

  7. Schedules and/or attends meetings on behalf of the executive, occasionally taking notes and recording minutes.

  8. Performs additional duties as assigned by executives.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Working Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.


  1. Excellent verbal and written communication skills.

  2. Excellent organizational skills and attention to detail.

  3. Excellent time management skills with a proven ability to meet deadlines.

  4. Ability to function well in a high-paced and at times stressful environment.

  5. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

  6. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.


  1. High school diploma

  2. At least 3-5 years of related experience working with executive-level individuals

Preferred Education and Experience:

  1. Associate’s or bachelor’s degree in Business Administration or related field.

  2. 5+ years of experience of related experience working with executive-level individuals

  3. Experience working with executive-level individuals at a public company

About urban-gro, Inc (NASDAQ: UGRO)

By combining our design and integration services, an industry-leading suite of cultivation equipment and crop management products, including proprietary technology solutions, urban-gro provides integrated solutions for today’s indoor horticulture market to efficiently manage, optimize operations, and building performance. At urban-gro, Inc., we engineer and design indoor controlled environment agriculture (“CEA”) facilities and then integrate complex environmental equipment systems into those facilities. Our custom-tailored approach to engineering design, equipment sourcing, and the integration of complex equipment systems provide a single point of accountability across all aspects of indoor growing operations. We help our clients achieve operational efficiency and economic advantages through a full spectrum of solutions focused on facility optimization and environmental health, which allows our clients to manage their entire cultivation lifecycle, establishing facilities that operate and perform at high levels.

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urban-gro, Inc (NASDAQ: UGRO)

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